November 17

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Google Classroom Vs. Microsoft Teams for Education | Which is Better?

By Farhan Kazme


With advancing technology and circumstances that require learning from home, online education has grown significantly in the past few years, especially in 2020. Google Classroom and Microsoft Teams for Education are two popular platforms that schools use for online learning. We are here to go over the basic features, major differences, and common questions about each. 

Google Classroom and Microsoft Teams for Education are platforms that facilitate communication and file sharing for online learning. Both platforms are being used worldwide for educational purposes, serving as classroom spaces in the online realm. 

While some programs like Blackboard or Canvas have successfully been used as online classroom spaces for older students, other platforms needed to be developed for younger students. This is where Google Classroom and Microsoft Teams for Education come in. We’re going to discuss how both platforms offer students, teachers, and parents a way to communicate and educate efficiently at any grade level. 

About the Platforms

Online education at the university and even grade school level has become more common year after year. However, with the onset of the COVID-19 pandemic, students of all ages were required to take on online learning full time. 

Google Classroom and Microsoft Teams for Education are very similar platforms that enable video calling and file sharing for educational purposes. Both platforms were originally designed to be used as a resource for in-person education situations but have increasingly been adapted for 100% online learning.

A Little About Google Classroom

Google Classroom’s interface is very simple. 

  • The main page for each class is called the “stream” and has all class announcements, upcoming topics and assignments, and a link for the class meeting. 
  • There is also a tab for classwork where students can find and turn in assignments. 
  • There are also places to see the students in the class, as well as grades. 

Some About Microsoft Teams

Microsoft Teams for Education has a bar on the left side of the home interface with pages for: 

  • Activity
  • Chat
  • Teams
  • Calls
  • Files 
  • Apps

The “teams” page is where students: 

  • Have different groups for each class
  • Will have virtual classes
  • Can find assignments 

One platform is not necessarily better than the other. They are just different. The next sections highlight some of the key features that both platforms have as well as differences between them. While both platforms have the same overall features, they are all implemented in slightly different ways.

Also Read: Webcam Alternatives | Perfect for Zoom, Google Meet, and Skype

Key Features of the Platforms

Google Classroom and Microsoft Teams for Education are both made up of the same features, which are implemented differently depending on the platform. The main features included in either platform are essential to online learning and making it as effective as possible. 

With these platforms, students can work on assignments and talk to their teachers just like in physical classrooms. 

Both platforms include several valuable features.

Video Conferencing and Chat 

Google Classroom uses Google Meet to have video calls and text chats, while Microsoft uses the Teams video and chat service. Both platforms use apps and programs that were originally used for video calls and chats in office settings but have been adapted for classroom communication. 

File Sharing 

Google Classroom uses: 

  • Google Drive
  • Docs
  • Sheets
  • Slides 

These programs allow for easy, simultaneous editing. Microsoft Teams for Education integrates OneDrive and the Office suite of programs for file sharing. 

Pre-Recorded Lessons 

Each platform uses its video-conferencing application to record and post lectures to students. Teachers using either platform can simply start a “meeting” with no students and record it to upload later. 

Assigning Work 

For each class, Google Classroom’s class page and Microsoft Teams for Education’s general channel have a designated space for creating: 

  • Assignments
  • Quizzes
  • Tests
  • Any other type of work  

Both platforms have options to: 

  • Upload resources
  • Upload a rubric for the assignment
  • Set a due date
  • Identify which students need to complete the assignment

Assignment Feedback 

Both platforms offer ways for students to get feedback on their work from their teachers. They both use the comment feature on individual documents. 

Google Classroom has an additional feature that incorporates the assignment rubric right next to the finished assignment so that the teacher can correct and evaluate the rubric at the same time. 

Microsoft Teams for Education lets the teacher give a grade and comments after reviewing the assignment. 

Both platforms offer the basic features needed to run a classroom successfully. In the next section, we will discuss some of the major differences that set the platforms apart from each other.

Related: Disadvantages of Microsoft Teams – 5 Things to Consider

Major Differences Between the Platforms 

The main difference between the two platforms is that Google Classroom is intended to be the one site that students and teachers visit for school. At the same time, Microsoft Teams for Education serves as a middle point between several different programs and apps. 

Google Classroom integrates the google suite of cloud-based programs and can connect outside apps. Meanwhile, Microsoft Teams for Education brings together many separate components like: 

  • The existing Microsoft Teams 
  • Office programs
  • One Note
  • External apps
TopicGoogle Classroom Microsoft Teams
Ease of Use● Generally much simpler
● Easier for teachers and students to learn
● May be too simple for older students
● There is more of a learning curve since there are many different apps and programs within
● Once you learn the platform, users can customize their education experience
Collaboration ● All file sharing is through cloud-based programs like Google Docs, etc.
● This allows for easy and straightforward collaboration
● Simultaneous editing is a free feature
● File sharing is available through One Drive
● Office programs can be edited simultaneously by multiple users, but they must all own the Office programs 
Platform Development● The platform was created with education in mind
● Other apps are integrated, but the classroom itself was designed for teachers and students
● The platform was originally designed for business use and was adapted for education
Additional Features● To add features to Google Classroom, the teacher needs to add extensions to their web browser● To add features in Microsoft Teams for Education, teachers can access apps from the class page

The differences between Google Classroom and Microsoft Teams for Education are not huge and do not change the platforms’ functionality. However, the differences might be enough to make students or teachers like one over the other due to personal learning preferences. 

Which Platform is Best for Students?

Both Google Classrooms and Microsoft Teams for Education have been successfully implemented in all kinds of schools from the elementary to university level. The platforms have different accessibility levels and functionality and may be better suited for a particular age group or education setting.

Generally, Google Classrooms is easier to learn. This platform can also be easily operated completely online with no loss of functionality, meaning students can learn completely from a Chromebook or other device that has internet access without having to download any programs. 

Many elementary, middle, and high schools now provide simple internet-accessible laptops to students. Google Classroom is the best option for students in grade school if it is essential to be able to learn completely within a web browser.   

Microsoft Teams for Education can have more functionality with connected apps and programs but can be complicated to figure out and can require the ability to download many programs. 

This platform might be better suited for university students or older grade school students that have access to the Office suite of programs. 

Which is Best for Teachers?

Both Google Classroom and Microsoft Teams for Education were designed with both students and educators in mind. Teachers will need to decide which platform works best for their: 

  • Individual class
  • Teaching style
  • Functionality needs 

For a teacher to decide which online learning platform is best for their situation, they will need to consider the following:

  • Age of students. Teachers of younger students may prefer Google Classroom because it is simpler for their students to learn to use. Teachers of high school students might prefer Microsoft Teams for Education because older students can easily use the integrated apps without confusion.
  • What hardware is available to students? Teachers may need to consider the hardware that their students have. If the school does not provide computers, what devices are your students using to access the class materials? Keep in mind that not all functions of Microsoft Teams for Education can be accessed through the web browser version. 
  • Student internet connection. Another factor that teachers need to consider is the stability of their student’s internet connection. If students don’t have a reliable internet connection, it might be best to use Microsoft Teams for Education because it is more compatible with downloading files for offline use. 

Related: Online Teaching Strategies: Teaching Kids

How Can Parents Be Involved?

Both Google Classroom and Microsoft Teams for Education have ways to inform parents and keep them in the loop. On either platform, teachers can set up a feature for parents or guardians to receive regular emails about the class. These emails include information about: 

  • Classwork
  • Upcoming assignments
  • Missing assignments 

Neither platform offers a parental “view only” feature for parents to keep track of their student’s work. They can only receive emails with updates about the class’ activity or assignments.  

How to Sign Up

Once you have decided which platform is best for your classes and teaching style, you will need to sign up and start creating classes and developing coursework.

Google Classroom is Completely Free 

You can sign up on this Google Site. You will need a free G Suite account to set up your classroom, and then you can start setting up your classes. 

If your school pays for G Suite services, you will have access to some advanced features and support. However, all major features of the platform are included in the free version. 

Microsoft Teams for Education is Also Free 

You can sign up on the Microsoft Site. Microsoft offers Office 365 Education, which includes full versions of all of the Office suite programs for free to most institutions. Using Microsoft Teams for Education may require a laptop rather than a Chromebook. 

While most of the Teams features can be accessed through an internet browser, not all features are available there. 

Deciding which online learning platform is best for your class may depend on whether your institution has access to Office 365 Education or if they prefer teachers to use Google programs. Whichever platform you choose, most features will be available for free to students using any device to access the internet. 

Extensions and Apps to Try

While both Google Classroom and Microsoft Teams for Education have the same basic functions for online learning, both platforms integrate well with various extensions and apps too. In this section, we will go over some of the top extensions and apps for online learning.

Google Classroom Extensions

Since Google Classroom is operated entirely within a web browser, teachers will need to add extensions to their Google Chrome web browser to access additional features. Three of the top extensions to use in Google Classroom are: 

  • Voice in Voice Typing. This extension transcribes speech on any site. Since Google Classrooms has been implemented in many elementary schools, there are likely students who can’t type or spell or are very slow at it. 

This extension prevents students from sitting and typing at the computer all day by providing a more interactive option, while also helping those who are having trouble adjusting to learning 100% online. 

  • Group Maker. The Group Maker extension lets teachers quickly and easily make groups of students for group assignments or discussion groups. 
  • Roster Tab or Template Tab. Both of these extensions will create a google spreadsheet document with an individual tab for each student. This allows students to work on an in-class assignment quickly and simultaneously. It also prevents teachers from having to review and grade separate documents for each student. 

Microsoft Teams for Education Apps

On the main page of Microsoft Teams for Education, there is a button called “Apps” where teachers and students can access many supported applications for additional functionality. 

Three of the best apps that can be used in Microsoft Teams for Education are:

  • Flipgrid. This app facilitates video discussions without requiring everyone to be present. Teachers can make a video to start a conversation, and students can upload video responses to the teacher and each other. 
  • Quizlet. The Quizlet app integrates with the platform so that teachers can create or select specific decks of flashcards or quizzes to share with the class for study materials. 
  • OneNote Class Notebook. Microsoft Teams for Education uses OneNote to create a class notebook for each class of students. 

Each notebook has a section for individual note-taking that can be seen by the student and teacher, a “content library” where the teacher can share resources and content with the class, and a collaborative section that all students and the teacher can share.

Both online learning platforms offer many ways to add functionality and tools to the e-learning experience. Try out any of these extensions and apps to see if they will benefit your classroom!

Also Read: 17 Best Tools to Manage Remote Employees | Latest 2020 Guide

The Future of Online Learning

Students and educators around the world were thrown into full-time online learning in 2020 with the onset of the COVID-19 pandemic. Thankfully, both Google Classroom and Microsoft Teams for Education were already being integrated into classrooms during the rise of hybrid learning. Many students already had some familiarity with some kind of platform for online learning, making the transition somewhat smooth. 

Now that most students have experienced some kind of online learning, it is a fairly easy assumption to say that e-learning is not going away. Google and Microsoft are two large companies with many resources to continue to develop these programs to help students, teachers, and parents. 

Eventually, most schools will return to in-person learning. Still, there may be an increased amount of hybrid learning techniques and parts of the educational experience that take place completely online.

More functionality will be added in time, and more extensions and apps will be developed to integrate with both programs so that educators and students can have the best online education experience that is both flexible and effective. 

Wrapping Things Up

Essentially, both Google Classroom and Microsoft Teams for Education offer all of the tools needed for online learning. With the ability to video call, assign work, easily provide classroom resources, and have seamless communication, either platform can be useful in school settings. 

While both platforms offer similar features, Google Classroom might be better suited for younger students, while Microsoft Teams for Education might be best for older students. The platform you choose to use may depend on the resources that the school offers or requires, such as the type of laptop the student will be using. 

At the end of the day, both platforms are successful in facilitating online learning, both platforms are simple enough for any teacher or student to master with some use, and both platforms offer ways to keep parents in the loop. We hope that this guide has helped you learn a bit about both Google Classroom and Microsoft Teams for Education.


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